Errors on the time sheet can happen with any tool Employees use, whether it be on paper, or even when using software like HRIS. Wage and hour lawsuits are one of the top liabilities for businesses. HRIS establishes the foundational tools and environment necessary to identify these vectors and allow its users to act expeditiously to prevent legal action.
Some time sheet errors include:
- Forgetting to clock in/out for lunch
- Missing a Punch
- Clocking in too early
- Clocking out too late
- Clocking into the wrong department, position, or location
So what can you do to prevent these errors in HRIS? Here are a few things you can do to increase timesheet accuracy, be proactive, and resolve the issues faster or even before it happens.
- Create a Process
Forgetting to clock in/out or missing punches is a very common mistake. Sometimes creating a simple process will do wonders. Set alarms and have employees check in with the on-site Supervisor before taking breaks.
Within HRIS, make sure you have set days to review/approve timecards and utilize HRIS notifications to remind employees to resolve timecard issues regularly.
At All About HR Services HRIS Consulting, we can assess your processes and find out areas of improvement so that you can use HRIS to its fullest potential.
- Train Employees
Employees and the Management team should understand how timesheets impact the payroll/accounting team and the company. Employees need to know how to clock in/out, request punch changes, and review/approve their timecard. Supervisors need to know how to review them accurately. When it comes to using HRIS to track time, it can be deceptively simple.
It is important that you teach your employees the nuances of the system so that your timesheets are fully compliant. The business will end up with less pay discrepancies and will be successful.
At All About HR Services HRIS Consulting, we are masters with these processes and can help you learn the system faster than you would on your own.
- Use HRIS Features
HRIS is filled with features that will help you resolve timesheet errors.
- A Notification System
- Employee and Supervisor Timecard Approvals
- Timecard Search Dashboard
- Punch Change Request Dashboard
- Scheduling Tool
Learning all of these tools and how they are connected in the HRIS system will take a while. At All About HR Services HRIS Consulting we’ve developed trainings that can help other businesses understand how to use HRIS too. I’m sure we can help.
Contact us for a free assessment!